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19.10. Working with Packages

There are several ways to create Packages in ResRequest. All of them require you set up a separate Package Rate Types (and to exclude these Rate Types from Yield / RevPar Reports).

Consider this example of a Package:
Bush & Beach Extravaganza: $1000 pppn
- 2 nights at Safari Camp (someone else's Property)
- 2 nights at Beach Lodge (your Property)
- Transfers between the Properties

Option 1
Divide the Package Cost by the number of nights at your Property and make it a simple pppn rate

You book your Property for 2 nights, using a Package Rate Type, with a rate of $500 pppn (Option 1a)
One disadvantage: the pppn cost that client sees on Res Documents is not accurate.
Another disadvantage: if the package cost isn't easily divisible by the number of nights, you end up with rounding issues. I.e. If your Package is $1000, and they spend 3 nights at your Property - how will you divide that into a pppn rate?
Another disadvantage: you cannot easily see from Res Documents that a Package has been booked. The only clue is in the Rate Type. To get around this - you could add an Extra called "Bush & Beach Package" with no cost - so you can easily see they have booked a Package. (Option 1b)
Another disadvantage: you have to have a different Rate Type for every Package you have.
Another disadvantage: you cannot easily see what the Package entails. Unless - you add Extras for each sector of the Package. (Option 1c)

Option 2
Book your Property as normal, at a 0 cost. Add an Extra with the Package Cost. (Option 2)

You book your Property for 2 nights, using a Package Rate Type, with a rate of $0 pppn
You then add an Extra called "Bush & Beach" with a cost of $500 pppn
The disadvantage of this is you cannot easily report on Package Revenue, because the full amount is contained in an Extra.
Another disadvantage: you need to create different Extras for Single / Children etc, and for different Periods.

Option 3
Book a Package Property with the full cost of the Extra, book accommodation for correct dates and numbers at a $0 cost. Add Extras to reflect the other accommodation etc at a $0 cost.

Create a Property called Package - this should be excluded from all Bednight Reports, but included in Revenue Reports
Create individual Accommodation Types for each kind of Packages (e.g. an Accommodation Type called "Bush & Beach").
Book 1 night at the Package Property for the correct number of pax (to price the package), and then book the actual legs of the Package at zero cost.
Components can be set up on the Rate, to disburse the actual package costs, so you can accurately report on Revenue.
You could also book $0 cost Extras for the external components of the Package (Option 3a):
- Book an Extra for 2 nights, at $0 cost, called "Safari Camp".
- Book an Extra on 1 day, at $0 cost, called "Transfers"
You could also create these as faux Accommodation Types under your Package Property - if you have a limited number of Options. And purely for the sake of Documentation. (Option 3b)
The disadvantage of this method is the complexity in setting it up, and the steps needed to book a Package. It is however, we feel, the most accurate way of booking a package.

Below are examples of how a Res Summary will look with each Option - to assist you in making your decision:

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